Regardless of your line of work, quality information is the foundation of success. Nowadays, it comes not only in the form of the knowledge you have accumulated through your own experiences, but also in its ability to use the data it collects and creates.
Your data can (and should) directly inform your company’s decision-making process. From analyzing the success of your social media campaigns to tracking sales numbers, data is what keeps you engaged. What if that information suddenly becomes unavailable? As part of your business continuity planning, you need to make regular data backup a priority. Here’s how:
1. Prepare for technological failures
Technological failures are inevitable. Whether an old computer simply dies or you are the victim of a ransomware attack, it is too easy for the data in your system to suddenly become completely unrecoverable. Even a natural disaster could wipe out your computers and data.
While strong digital security measures can counter such threats, hackers are persistent and creative. If you were to lose all your data due to a security breach or other technological issue, your company would have major problems. Some data threats are also completely beyond your control. A burglary in which your computers are stolen or a flood or fire that destroys your equipment can rarely be predicted. Backing up your data helps you prepare for the unexpected.
2. Counteract human element
Technology issues and external attackers are far from the only threat to your data. Quite often, your employees could compromise your system data – sometimes accidentally and sometimes intentionally. An unsatisfied employee can steal data, modify or delete data from your system. Backing up your data will allow you to restore what has been lost, as well as help you file a case if the stolen information poses legal challenges. .
3. Come back choose fast
A vital reason to back up your data on a regular basis is to make sure you are better prepared when the above events occur. In a recent e-mail conversation with Mike Hebert, director of technical services at ITS Group, he explained: “Every disaster recovery plan should consider retrieving data in its place. When you back up your data to an external cloud server, you can regain access to it on the same day. On the other hand, if you don’t have a recent backup of your data, your business may be inoperable for days – or even weeks. Productivity will decrease as you try to restore your data. Backing up your data helps you get back to normal so you can continue to serve your customers. ”
4. Be prepared for potential audit needs
Despite your efforts to keep track of all your finances, you never know when someone might decide to audit your business. Needless to say, you need to securely store all relevant tax data until it’s time for a potential audit. The last thing you want is to not have the data you need to prove your income and expenses if the government hears you.
Backups of financial data will also facilitate internal audits. Whether you’re worried about a potential problem with your company or want to look at performance trends, secure data backup ensures that you’ll never lose this valuable information.
5. Create a competitive advantage
Regular data backups can ultimately create a significant competitive advantage for your company. For example, if your business was hit by a hurricane, it would hardly be the only business in the affected area. With data backups, you would be better positioned to resume normal operations before local competitors, helping you gain new customers while other companies are still struggling to reopen.
Depending on your niche, communicating that you have a data backup and recovery plan can also help you gain the trust of potential customers. For example, if you work in finance, your customers will be very happy to have your backups available if their own system crashes.
Companies should back up daily, making sure they are always prepared for unexpected failures that could affect office technology. By ensuring that you can recover quickly from any digital data incident, you protect your company’s future and provide the much-needed security. KOSMIK Systems also offers you various company data backup and restoration services. If you want to see the complete list click here. We are also at your disposal at any time for a discussion.