Despite all the recent discussions about putting your business in the Cloud, the concept is really nothing new. Chances are you already use the cloud in your daily life. Have you ever used Pandora to play a custom radio playlist? Yes, this is the cloud. Have you ever sent or stored a file using MediaFire, YouSendIt or Dropbox? The entire Internet itself could technically be considered the “cloud.” Read the KOSMIK Systems blog right now, but is its content stored on your computer? Of course not – access the cloud as we speak.
So what do we mean when we move our business to the cloud?
In short, small businesses and large corporations alike had to manage their own servers to store all their company information and archives. The disadvantages of maintaining this type of hardware are numerous, from storing backups to an emergency plan to keep the business running during a power outage.
Today’s cloud providers are taking over the business, shifting the weight to massive remote servers with multiple backups. In short, every computer in your business syncs, the chances of a blockage are exponentially low, and you’re free to work on the latest adventure in the world. Sounds good?
Here are five basic reasons why using the cloud makes sense for any business:
1. Increased productivity
Tell me if this scenario sounds familiar: Employee 1 writes a draft document and sends it to Employees Two, Three, and Four for feedback, each responding with their own margins to the document. Employee 1 struggles to incorporate conflicting feedback and must email the group three times as often as he / she makes changes during an entire work week.
With the cloud, there is a better way. Maybe your office is already using a service like Google Drive (formerly Google Docs). Similarly, with an internal cloud provider, each relevant employee can access a work document, making changes in real time. The process of sending and waiting for the e-mail can be almost completely eliminated, making it possible to complete tasks that were once completed in just a few hours.
2. Reduced energy bills
Even small businesses can see big savings from removing their own servers from the office. Not to mention the green aspect: cloud providers typically use state-of-the-art cooling systems, which are extremely efficient, which means you will reduce the company’s carbon footprint in the process.
3. No advance investment
In the past, a company had to estimate how much server space it needed and buy hardware accordingly, leaving room for growth. Most cloud providers, on the other hand, offer pay-as-you-go plans that allow your business to grow at its own pace, while paying only for the server space you actually use. This means that there are no initial investments in expensive hardware that you can’t even make full use of.
4. Automation saves time
How many tasks do you perform each day at work that an assistant or even a computer could do for you? By storing information in a central location, the cloud opens up options for automating routine tasks, from billing to payroll. The less time you have to spend the rest of the number and perform tedious tasks, the more time you have to be creative and grow your company.
5. Escape from office
Sure, we’ve been able to send emails from anywhere in the world for a while, but since when can we work on a common document in real time with an employee on another continent? Cloud technology breaks down office walls, freeing us to work from anywhere in the world. It can be hard to open your computer and dive into a spreadsheet while sitting by the ocean in Aruba, but there is no better feeling than completing the project and immediately immersing yourself in the spreadsheet in the Caribbean. Why not? When it comes to cloud telecommunications, the sky is the limit.